Mablethorpe Marathon, Half Marathon & 5K Terms & Conditions
Mablethorpe Marathon, Half Marathon & 5K 1st October 2017

Terms And Conditions

In visiting this website you adhere to the ‘Terms and Conditions’ of our event. The Mablethorpe Full Marathon, Half Marathon, and 5Km are road races organised by Mablethorpe Marathon Foundation (hereafter referred to as The Mablethorpe Marathon) and are organised and administered by The Mablethorpe Marathon Foundation from The Coastal Centre, Victoria Road, Mablethorpe, Lincolnshire, LN12 2AQ (“we” or “us” which expression includes our employees, event officials, authorised agents, sub-contractors or volunteers).

Travelling To The Event

By signing up to take part in this event you accept complete responsibility for any injury or accident which may occur while you are travelling to or from the event, during the event, or while on the premises of the event save to the extent any injury or accident which is caused by our negligence.

Personal Health And Fitness

You understand that participating in this event is potentially hazardous, and you should not enter and participate unless you are medically able and properly trained.
We recommend that you consult your doctor prior to undertaking training for a marathon. It is your responsibility to make sure you are medically fit and capable of running the Mablethorpe Marathon. We reserve the right, in our absolute discretion, to stop any runner from taking part if we deem him or her unfit to run, including mid-race removal from the course where necessary.
Please also note that on the back of your race number is an area to note medical conditions. This information will be referred to should you require attention. It is highly recommended that you complete this prior to running and it is your responsibility to do so.

Medical Treatment While Attending The Mablethorpe Marathon

By entering this event, you are confirming that should you require any medical treatments during your attendance at the event, whether before, during or after the actual run, they may be administered by the events’ official medically qualified personnel.

Entry

You must not under any circumstances give your race number to anyone else. Amongst other potential problems, doing so may cause problems of identification for the event medical services in the case of any accident or injury. Any attempt to do so will result in immediate disqualification of the individual(s) concerned and ejection from the event.

Animals

Animals will not be permitted on the Mablethorpe Marathon course. We are unable to allow guide dogs on the course but can offer a free place to guide runners.

Standard Wheel Chairs, bikes, stilts, roller skates, skate boards, buggies, etc

Participants are not permitted to use any of the above or similar in the event and those attempting to do so will be prohibited from starting and may be forcibly removed from the course mid-race where necessary. Likewise, anyone attempting to start or join the race in any outfit that we, in our absolute discretion, deem unsuitable and/or dangerous to other competitors or spectators, will not be allowed to start the event or, if on the course, may be forcibly removed from the event. We regret that standard wheel chairs will not be allowed due to health and safety reasons. If you have a self-propelled racing wheel chair and wish to enter the wheel chair race, then please do contact us.

Cancellation of the event

We reserve the right, in our absolute discretion, to cancel, delay or postpone the event due to unforeseen or unavoidable circumstances out of our reasonable control. In such cases we will endeavour to inform participants as quickly as is possible. Where the event has to be cancelled, delayed or postponed due to circumstances outside of our reasonable control (including for the avoidance of doubt due to adverse weather conditions or as a result of instructions from the emergency services) we shall not be liable for any inconvenience, expenses, costs, losses or damages suffered by participants. Where the event has to be cancelled, delayed or postponed due to circumstances that were within our reasonable control, our entire liability in respect of any inconvenience, expenses, costs, losses or damages suffered by you as a result will be limited to the entry price you have paid to take part in the event, minus a £10 administration fee.

Finisher pack

Only those who finish the Mablethorpe Marathon will be entitled to a finisher’s Medal, Goody Bag and finisher T-shirt. Please do not ask for more than one as marshals have been instructed to only issue one per person and of course your receiving more than one, may deny another finisher from receiving one or more of these items.

Race Numbers

The race number you will be given relate to the predicted finishing time that you put down on your entry form. Please complete the relevant medical details on the back of the race number if you have any medical condition or are taking any medication(s). Under no circumstances are you allowed to sell or give your race number to someone else and any attempt to do so will result in your entry being cancelled.

Music while running

For health and safety reasons you must not participate in the event whilst listening to any personal music playing device. This is particularly important in order to allow our emergency services and their vehicles to operate safely on the day which they may not be able to do if you are unable to hear what is happening around you throughout the race. Consequently iPods, MP3 Players or similar electronic music players must not be worn. We know this may be unenforceable on race day but would point out that you will be held strictly and solely liable if found to be responsible for harm to yourself or any third party or parties or damage to any property whether yours or that of a third party, as a result of your wearing any personal music playing device in contradiction of this race rule.
Recently UKA have relaxed their rules (& BARR have acknowledged the relaxation) concerning bone conduction & essential hearing items. For the avoidance of doubt, if either our Race Director or the UKA appointed referee deem ANY device either illegal or hazardous to you or your fellow runners their decision is final.

Race Ejection

We reserve the right, in our absolute discretion, to refuse to allow you to participate in the event either at the start or to continue participation at any point along the route of the event, should you be deemed to behave inappropriately or give cause for concern that your continued participation may cause offence or injury to yourself, any spectators or other competitors. This includes the wearing of any clothing or visual messages that may cause offence. Failure to comply with any instruction from race officials and marshals will result in ejection from the race and may also result in you being reported to the police.

Change of postal address, email address or telephone number(s)

If your postal address, email address or telephone number details change, then you must contact us as soon as possible. If this is not done, we cannot guarantee that you will receive all race communications.

Deferred Entries

If you are entering the Mablethorpe Marathon after having deferred your entry from the previous Mablethorpe Marathon, please note that a further deferral to the next Mablethorpe Marathon will not be allowed.
If you have not deferred your Mablethorpe Marathon entry before, and prior to midnight on the third Friday in September and you wish to defer your current race entry to the next Mablethorpe Marathon, you are guaranteed an entry for the that Mablethorpe Marathon, but you will have to pay the applicable entry fee for that next race.

Children & Vulnerable People – Protection and Safeguarding Policy Statement

The Mablethorpe Marathon Foundation is fully committed to safeguarding the welfare of all children young & vulnerable people. It recognises its responsibility to take all reasonable steps to promote safe practice and to protect them from harm, abuse and exploitation.

Paid staff and volunteers will endeavour to work together to encourage the development of an ethos which embraces difference and diversity and respects the rights of children, young people and adults.

The Mablethorpe Marathon Foundation will:

  • Ensure that all members understand their legal and moral obligations to protect children, young & vulnerable people from harm, abuse and exploitation
  • Develop best practice in relation to the recruitment of all workers
  • Ensure any involvement of children, young or vulnerable people in a voluntary capacity will be age appropriate and that appropriate risk assessments are undertaken to eliminate vulnerability. No child, young person or vulnerable adult will be in an unsupervised role
  • Ensure that all workers understand their responsibility to work to the standards and procedures detailed in the organisation’s Event Safety Management Plan
  • Ensure that all members understand their obligations to report care or protection concerns about a child/young/vulnerable person, or a worker’s conduct towards a child/young/vulnerable person, to the organisation’s designated Vulnerable Persons Protection Officer
  • Ensure that the designated person understands his/her responsibility to refer any child protection concerns to the statutory child protection agencies (i.e. Police and/or Social Work)
  • Ensure that children, young and vulnerable people are enabled to express their ideas and views on a wide range of issues and will have access to the organisation’s Feedback Procedure
  • Ensure that parents/carers are encouraged to be involved in the work of the organisation and, when requested, have access to all guidelines and procedures
  • Endeavour to keep up-to-date with national developments relating to the care and protection of children, young and vulnerable people

NB:
Vulnerable Persons Protection Officer (VPPO) for the Whole Event – Tony Howard, Site Manager

Protection & Safeguarding issues on the course can be reported initially to the Race Director – Helen Nicholson – who will liaise with the VPPO

Use of Photographic & Video Images Policy

Mablethorpe Marathon Foundation (MMF) is committed to providing a safe environment for children & vulnerable people to participate in events. Essential to this commitment, is to ensure that all necessary steps are taken to protect children & the vulnerable from the inappropriate use of photographic images.
To this end we recommend those wishing to take images to acquaint themselves with and fully comprehend the document GUIDELINES FOR THE USE OF PHOTOGRAPHIC & VIDEO IMAGES OF CHILDREN/YOUNG PEOPLE UNDER THE AGE OF 18 as published at www.uka.org.uk. The good practice contained in it forms the basis of this document.

Images

  • By use of a consent form MMF will ask permission of young entrants and their guardians to take and use their image
  • If an athlete is named we will avoid using their image
  • If an image is used we will avoid naming the individual
  • Personal/contact details will NEVER be published
  • MMF will only authorise the use of images of individuals in suitable attire

Use of photographic/filming equipment

MMF will:

  • Inform athletes & guardians that a photographer will be in attendance by reference to it in the consent form
  • Require authorised photographers to acknowledge MMF policy and register with our VIP/Media Marshal before operating any device
  • Advise parents and/or spectators to cease using any device where an MMF official is unsure of the validity of the act it is being used for
  • Not approve ANY use of devices in changing areas, toilet or shower facilities
  • Not allow unsupervised access to any vulnerable person by anyone for the purpose of a one-to-one filming session
  • Will act on the notification of any athlete or guardian regarding concerns over inappropriate use of devices

Use of Image

By taking part in the event you grant full and irrevocable permission to us, as organisers of the Mablethorpe Marathon, and any third parties authorised by us to use any photographs, videotapes, motion pictures, website images, recordings or any other record of this event that may include your image.

Collection and use of information

Your personal information will only be used by us and any appointed third parties for purposes in connection with the event and any subsequent events that we may organise or administer. By entering the event you grant full and irrevocable permission for us to pass any medical details you have given us to the medical teams operating on the day of the event.

5k Parental Consent Form

Please be aware this form must be filled in by the parent or guardian of all 5K entrants who will be below the age of 18 on the day of the race. The form is available as part of the Sports Entry Solutions sign up process.

Disclaimer

Participants accept that marathon running is only for persons with a high degree of physical fitness and who have undertaken a lengthy and appropriate training regime. It is your responsibility to seek appropriate medical advice prior to participation. Participation in the event is entirely at your own risk and by entering the event participants acknowledge that we shall not be liable for death, injury, loss or damage arising from participation in the event save to the extent that it is caused by our negligence.